Retail Gift Aid Scheme Agreement Terms & Conditions

What is the Retail Gift Aid Scheme?

The Retail Gift Aid Scheme is an HMRC approved way for charities such as Moray Reach Out (MRO) to claim Gift Aid on income from the sale of donated goods. Scottish Charity No. SC024726

How to join the Retail Gift Aid Scheme

If you would like MRO to claim Gift Aid on the amount it receives from the sale of your donations, you should complete the Gift Aid Declaration on the reverse side of these Terms and Conditions and hand it into our shop. By doing so, you are confirming that:

  • you are the owner of the donations you bring into the shop for sale;
  • you would like us to act on your behalf as your agent in selling the donations you provide to us;
  • you would like MRO to claim Gift Aid on the Net Proceeds it receives from the sale of those donations;
  • you are a UK taxpayer and the statements you make in the Gift Aid Declaration are correct.

You will be given a unique Donor ID number which we will use to identify your goods so that we can track the money generated from the sale of your donations. These T&Cs form a binding contract between you and MRO.

What we will do with your donations

If we attempt to sell donations on your behalf, we will do so in whatever way and price we feel is appropriate. If we cannot sell your donations for any reason, these will be recycled or disposed of, rather than returned to you. We will not notify you of any proceeds we receive from doing this.

What MRO receives

As your agent, we will receive the total amount raised from selling your donations. In joining this scheme, you are donating the amount (or Net Proceeds) to MRO. We will then reclaim Gift Aid on the Net Proceeds. This means that we can claim 25p for every £1 it receives.

Where the Net Proceeds (NP) are under £1000

Where the NP in any one tax year (i.e. 6th of April to the following 5th of April) are under £1000, MRO will receive this as set out above without contacting you first. You will not be asked if you wish to receive the NP.

Where the Net Proceeds (NP) are over £1000

In all cases where NP are over £1000 in one tax year, MRO will receive the first £1000 NP as set out above without contacting you first. We will then contact you by letter or email following the end of each tax year to ask if you consent to the amount above the £1000 threshold being donated to us, or alternatively we may contact you before then if the £1000 threshold has been exceeded during that tax year, in which case we will then seek further consent from you each time any further goods of yours are sold in that year (if applicable).

You must let us know within 21 days from the date we get in touch with you if you would like to keep any of the NP which are above the £1000 threshold. If we do not hear from you within 21 days, we will assume that you agree to donating all additional NP to MRO. If we do hear from you within the 21 day period, and you request that the NP above £1000 threshold are paid to you, we will do so by bank transfer. We will provide you with a bank account details form and we will aim to make the bank transfer within 45 days of receiving the completed form. Information on the Net Proceeds (NP) We will contact you by email or letter once a year to let you know the total NP donated on your behalf to MRO. If the NP in any tax year are less than £20, we will not contact you at the end of that tax year with this information. However, where the NP are less than £20 for three years in a row, we will contact you at the end of that third year, although you can request to still be contacted annually by emailing us at: info@morayreachout.org.uk. We will not contact you each time an item you have provided to us is sold.

Important points to note when participating in the Gift Aid Scheme

  • You will need to pay more UK income tax (and/or capital gains tax) each tax year than the amount of Gift Aid which MRO and other charities claim on the total donations made by you to them in that tax year. If there is a shortfall in the amount of tax paid by you, it will be your responsibility to pay.
  • It is your responsibility to notify MRO if you no longer meet requirements and wish to be removed from the scheme. You must also inform us if you change your name or address.
  • If one of your donations sells for more than £6,000, you may be required to pay capital gains tax on this amount. This responsibility to pay capital gains tax will remain with you.
  • If a purchaser returns any of your goods to one of our shops for a refund or exchange, this will not fall back on you. We will assume financial responsibility for the refund or exchange requested.
  • We reserve the right to terminate this agreement at any time by contacting you by email/letter, and you may also terminate this agreement by writing to us at any time using the contact details provided below.

Contacting us

If you would like to notify us of anything relevant, or to stop taking part in the Gift Aid scheme, please email us at: info@morayreachout.org.uk

Updates to these Terms and Conditions

These T&Cs govern our Retail Gift Aid Scheme and may be updated as and when we need to. The current version will always be available at our Buckie Shop – 23 East Church Street, Buckie, AB56 1ET and on the MRO website www.morayreachout.org.uk